SharePoint Intranet: Your Gateway to Enhanced Productivity

Isn’t it frustrating when lack of communication causes conflicts within your team? Not only does it disrupt the harmony within your workspace, having this can also cause unnecessary delays in projects.  
 
This is one of the major problems that most businesses struggle with. It’s a dream for many to have everyone on the same page to collaborate on projects and have just 1 platform to access all the necessary documents when you need it. 
 
Thankfully, this dream has come true, thanks to SharePoint Intranet. Your private and customizable platform to collaborate with your team. Getting news on project updates, new policies, or even sharing documents can be done here. In a single platform.  
 
But, how else can this platform help your business apart from improving communication? Let’s dive right in and see what else this tool has to offer. Shall we? 

Top 5 Reasons Why Businesses are Relying on SharePoint Intranet 

What makes this tool standout? Here are 5 reasons for you – 

i) Getting Access to Trusted Support System 

SharePoint consultants plays an important role in troubleshooting any issue you might face in your platform. With their expertise, you don’t have to worry about any maintenance issues and continue collaborating with your team effectively.  

ii) Affordable and Scalable 

By scalable, we mean that your SharePoint platform grows along with your business without facing any hiccups. Investing in this platform through SharePoint Online is a great option if you need an affordable solution to collaborate with your team.  

iii) Tight Security 

Unfortunately, cybercrimes increased to 75% in 2024, which is 13% higher than last year! Since hackers are finding different ways to tarnish your brand’s image, having tight security on your documents is mandatory. 
 
Fortunately, SharePoint has earned its reputation for offering security features such as – 
 
a) Data encryption 
b) Compliance support 
c) Role based access 
 
These features will ensure that your confidential documents remain secure from hackers. 

iv) Works Smoothly with Existing Systems 

One of the biggest advantages SharePoint Intranet has to offer is how easily it works with Microsoft 365 tools. This integration ensures that your workflow doesn’t get hampered, as it can be accessed within a single platform. 
 
So, why switch tabs when you get everything here? 

v) Flexibility and Personalization 

The same solution doesn’t fit every business. The good thing about using SharePoint is that you can customize the user interface and the features which fits your business requirements the best.  
 
So, whether you need a tech savvy user interface or need a simpler version – Feel free to experiment with the layout which is easy for your team members to use. 

5 Key Components of SharePoint Intranet 

There are a few essential components you should know to familiarize yourself with SharePoint. So, here’s 5 – 
 
i) Homepage: From reading the latest project updates to accessing quick links for resources, SharePoint offers a clear navigation homepage to find the things you’re looking for. 
 
ii) Document Libraries: Save yourself the headache of finding documents and store all relevant files in a shared space. 
 
iii) Communication Sites: Ensure your team gets notified about project updates by sharing the information in a jiffy. 
 
iv) Team Sites: Get access to shared calendars and project updates within your team or with other teams, to keep everyone on the same page. 
 
v) Search Functionality: Quickly locate files and documents without wasting time. 

How to Build a Modern SharePoint Intranet for Your Business 

Now that we know the basics, it’s time to know how you can build yours. Fortunately, it’s not a difficult process. So, let’s break down the process – 
 
i) Define your Goals: Do you want to improve communication within your team? Or do you want to focus on organizing your documents? Write down the things you want to prioritize and be clear with your goals.  
 
ii) Plan your Structure: Write down the different pages you’ll need to navigate the platform. Which pages are important for you and your team? 
 
iii) Take Advantage of the Templates: SharePoint has a few pre-built templates to choose from. Utilize them to design your own platform and save time. 
 
iv) Integrate it with Tools: For maximum functionality, ensure that your SharePoint platform integrates with Microsoft tools such as Teams and OneDrive. 
 
v) Test and Launch: Ensure you conduct rigorous testing before you launch your platform to your team. In case you find any loopholes, you can fix it beforehand. 

Measuring the Success of Your SharePoint Intranet 

Now that you’ve built yours, and you want to know if it’s a success within your team. The easiest way to find that out is by monitoring some of the metrics such as – 
 
i) Employee Engagement – High engagement means that your employees are happy and are utilizing the features. 
 
ii) Search Functionality – Can your team quickly find the resources they’re looking for? Analyze the search trends to know about the engagement metrics and if there are any issues they’re facing. 
 
iii) Time Saved – Eventually, how productive is your team? Are they able to get more work done with this platform? Measure its impact within your team to find the relevant details. 
 
iv) Feedback Sessions – Conduct these sessions often to find out any issues you might have overlooked. Fixing these bugs will help in improving your SharePoint platform further. 
 
Therefore, keep these 4 metrics in mind when you want to measure the success of your platform.  

Final Words 

To sum up everything, SharePoint Integration is an important tool for your business to collaborate better and get work done more effectively.  
 
When you partner with a reputable company such as SharePoint India, their SharePoint consultants will use tools like SharePoint Online to help you get the most of your platform. They have 23 years of work experience and have worked with well-known brands such as PVR and Haldirams.  
 
Your employees deserve a platform that works just as hard as they do, so why not give them SharePoint? Connect with SharePoint Company today to know more.